Smart Conference Management System (SCMS)
DOI:
https://doi.org/10.33411/IJIST/1700Keywords:
Conference Management, Automated Website Generation, Dynamic Content Management, Paper Submission System, Peer Review Process, Role-Based Access Control, Communication Automation, AI-Assisted Reviewing, Conference Workflow Management, Academic EventAbstract
Organizing academic conferences involves several activities such as handling papersubmissions, assigning reviewers, communicating with participants, and creating public websites.Existing conference management systems often require separate tools for website creation, leading to fragmented workflows and increased manual effort [1][2]. This means organizers have to build and update websites separately, which takes extra time and technical skills. SCMS (Smart Conference Management System) is designed to solve this by offering an all-in-one platform. It automatically creates a conferencewebsite with a unique link for each event. SCMS provides separate dashboards for Super Admins, Chairs, Reviewers, and Authors, and handles deadlines, AI-assisted reviews, payments, and notifications via email and WhatsApp.The system reduces manual workload, ensures real-time participant updates, and makes conference management easier for both technical and nontechnical users.In testing, SCMS reduced website setup time by 98%, increased notification delivery to 98%, and achieved a user satisfaction score of 4.7 out of 5
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